General Information


2018 Texas Track & Field Camp
Information Packet

Introductory Welcome
The 2018 Texas Track and Field Camp welcomes campers ages 8-18 (3rd – 12th grades). We are thrilled to host our camp on the campus of The University of Texas at Mike A. Myers Stadium. 

For more information, visit TexasTrackCamp.com or email TXTrackCamp@athletics.utexas.edu.

Staff
Mario Sategna, Head Coach, Camp Director, Jumps and Multis

Ty Sevin, Throws
Tonja Buford-Bailey, Sprints and Hurdles
Zach Glavash, Sprints and Hurdles
Benjamin Dalton, Sprints and Hurdles
Brad Herbster, Middle Distance and Distance
James Croft, Middle Distance and Distance
Brian Elmore, Pole Vault
3-4 Student-Athletes, each event area

Camp Location
Mike A. Myers Stadium: 707 Clyde Littlefield Drive, Austin TX 78712

Dorm Location
Callaway House: 505 W 22nd Street, Austin, TX 78705

Email Address: TXTrackCamp@athletics.utexas.edu

Office Number: 512-232-3882

Fax Number: 512-232-1274

Payment Information
Final payment must be made prior to the start of your registered session.  Your account balance is available online.  If you are completing your payment at check-in, you must have a personal check, a cashier’s check or money order for the remaining balance made payable to: University of Texas at Austin. We will also have a computer so that you can sign into your account to pay the remaining balance.

You may also send a check, money order or cashier’s check to the mail address listed above with full or partial payment, but your balance must be paid prior to starting any camp.  Please send in a registration sheet with all payments. CASH WILL NOT BE ACCEPTED AT ANY TIME!!

Refund and Cancellation Policy
We understand that summer is the season of many track leagues and many of our campers have busy schedules that can change daily based upon schedules and weather.  You must cancel your registration 3 days prior to the start of camp for a full refund. After camp begins we will offer refunds on a case by case basis.

If you need to request a refund please send an email to TXTrackCamp@athletics.utexas.edu.

Medical Forms
All medical forms listed need to be emailed to TXTrackCamp@athletics.utexas.edu at least 10 days prior to the start of camp.  A physical completed in the last 14 months may replace the physician authorization form.  All forms must be fully completed or the camper will not be allowed to participate.

Safety
All employees have undergone a background check and have been trained in child abuse awareness and reporting.  We will always have a licensed athletic trainer at the field and a security officer on the grounds at the overnight dorm for our overnight guests.

Our coaches and players have different restroom areas for safety purposes. 

Emergency
If you need to reach your child in an emergency situation during the camp day or after hours, please call , at  (cell). 

Campers traveling as a registered unaccompanied minor with an airline should list LaVera Morris as the person designated to receive your camper. Unfortunately, it is impossible to name the specific staff member picking up your son or daughter at this time.  Please notify LaVera once you have booked air travel.

Policy for Transportation
Free airport transportation will be available for campers attending the track and field camp. Please notify LaVera once you have booked air travel. Two staff members from the camp will be arranged to pick the camper up from the airport and return them back to the airport the final day of camp. Unfortunately, it is impossible to name the specific staff member picking up your son or daughter at this time.

Campers will also be shuttled to the track from the dorms by bus each day. Camp Counselors will accompany them on each trip.

Discipline Policy
Coaches and Camp Counselors have received training on child safety and understand the importance of making this an outstanding experience for every camper. We will not tolerate any camper who jeopardizes the safety and positive experience of our other campers. Those who do not follow rules could risk being removed from the camp with no refund. This is obviously not our goal, but we reserve that right.

Fighting and bullying will not be tolerated and will result in immediate dismissal from the camp.

What to bring
All campers should bring running shoes, spikes, or competition shoes, and plenty of running gear.  Please also bring a water bottle, hat and sun block as we will be in the sun.    

Check-in
Check-in for camp will take place at Callaway House beginning at 12:00pm on Thursday June 12, 2018. The physical address is 505 W 22nd St, Austin, TX 78705. Parking is available in the garage or nearby parking meters in which you are responsible to pay.

Parent or guardian must accompany camper during check-in.

Check-out
Only parents will be allowed to pick up their children from camp unless you have provided written documentation that someone else will be picking up your child.  Please email TXTrackCamp@athletics.utexas.edu  if anyone other than a parent will be picking up your child.  We will not release a camper from our supervision without seeing his/her parent or documented driver. Pick-up locations are specified on the schedule.

We will have a camp track meet prior to the end of camp on the last day of your session.  We encourage parents picking up their children to attend these closing ceremonies. Parking is available in Manor Garage in which you are responsible to pay.

Parents and Fans
You are welcome to stay and watch camp.  We ask that all parents stay in the bleachers and out of the field of play. 

Overnight Guests
We will be staying at Callaway House for all overnight camps in 2018.  All rooms vary in bed type (twin XL, full) but all have a living area, a kitchen and bathrooms. You may request a roommate online during your initial registration or you may email TXTrackCamp@athletics.utexas.edu with any requests. We cannot guarantee any requests, but we will try to accommodate you.  If a camper does not request a roommate, one will be assigned based on age and grade.

Supervision will be provided at the dorms.  We take tremendous pride in keeping our campers safe.

Campers are not allowed to leave the dorm, and all car keys must be turned in at check-in.  Campers are not allowed visitors at the dorms. During free time, we expect all campers to follow camp rules.

All overnight guests need to bring toiletries (including soap and shampoo), full or twin XL sheets and two towels.  One towel will be for the shower and one for the pool.  They will be provided with breakfast, lunch and dinner on the days that they are with us. We will not accept any horseplay or noise issues from our campers staying in the dorms.

Campers will be bused to and from the field each day.

Camp Rules

  1. All campers are expected to conduct themselves as ladies and gentlemen at all times. 
  2. For overnight campers, if you bring a motor vehicle to camp, you will turn the keys over to the camp director at check in and they will be returned at check out. Use of motor vehicles by campers during camp is prohibited.
  3. The use of alcohol, drugs, and tobacco is strictly prohibited.
  4. Campers are to be in their rooms at lights out and remain there until morning wake up. This means no roaming the halls or going into another’s room after lights are out.
  5. Campers must keep their rooms in good order. Campers and their parents will be responsible for any damage done to rooms and/or furnishings.
  6. Boys are not permitted to enter girls’ rooms and vice versa. No Exceptions!!!!
  7. Fighting and bullying will not be tolerated and will result in immediate dismissal from the camp.
  8. Violations of these rules are considered justification for punishment to include immediate expulsion from camp.

Inclement Weather
Unfortunately, inclement weather can definitely appear at any time.  We are very fortunate to have turf, so we can overcome wet conditions most of the time.  We also have all the necessary equipment to be informed about dangerous weather conditions and will err on the side of caution to keep your children safe in those situations.  We cannot guarantee the weather, but we have some alternatives to make camp productive in the case of inclement weather.

Coaches
We have a wide range of coaches that vary in coaching experience, playing experience and age.  We have really tried to find the best men and women to coach your children.  They have all undergone background checks and child protection training and understand our high expectations for our camps. 

Groups
We will break athletes into groups based upon age and grade.  They will vary in ability and maturity.  We will do our due diligence in making group adjustments if we deem it necessary for social or performance reasons.  There will be varying skill levels in each group, but he/she will still have the opportunity to be coached and developed.

Event groups do not need to be specified during registration. The camper will be allowed to work on any event he/she wants. They may focus on one event the entire camp or multiple events during different sessions.

Youth Protection Program
“All summer programs involving minors at The University of Texas at Austin follow guidelines set forth by the Youth Protection Program (YPP). The purpose of the YPP is to promote the safety of minors participating in camps or programs on university premises or participating in those programs sponsored or supported by the University. All camps and programs work closely with the YPP Manager to ensure that every program operates in accordance with all of the university’s policies, rules and regulations, as well as the laws of The State of Texas regarding the safety of minors. More information about the YPP is available online at www.youthprotectionprogram.utexas.edu, and questions can be directed to the YPP Manager at  ypp@utexas.edu.”

Campus Concealed Carry
“On June 1, 2015, Gov. Greg Abbott signed S.B. 11, also known as the "campus carry" law. S.B. 11 provides that license holders may carry a concealed handgun throughout university campuses, starting Aug. 1, 2016. The law gives public universities some discretion to regulate campus carry.

The University of Texas at Austin and President Gregory L. Fenves take issues surrounding guns on campus very seriously and will strive to create policies that conform to the new law, protect the rights of citizens and ensure the safety and security of the entire campus.

S.B. 11 provides that after consulting with students, staff and faculty regarding "the nature of the student population, specific safety considerations and the uniqueness of the campus environment" the university may enact reasonable rules and regulations regarding:

  • carrying of concealed handguns by license holders on campus; and
  • storage of handguns in dormitories or other residential facilities

The law stipulates, however, that these rules and regulations may not either "generally prohibit" or "have the effect of generally prohibiting" license holders from carrying concealed handguns on campus.

The purpose of the Youth Protection Program (YPP) is to protect all minors in their university-sponsored activities and interactions involving members of The University of Texas at Austin community. Pursuant to S.B. 11 (the “Campus Carry Law”), the YPP Policy prohibits the carrying of a concealed handgun by any person involved in a University of Texas at Austin camp/program for minors. This Policy also applies to parents and guardians who are visiting or transporting a participating minor to and from camps/programs at The University of Texas at Austin.

“PURSUANT TO SECTION 30.06, PENAL CODE (TRESPASS BY LICENSE HOLDER WITH A CONCEALED HANDGUN), A PERSON LICENSED UNDER SUBCHAPTER H, CHAPTER 411, GOVERNMENT CODE (HANDGUN LICENSING LAW), MAY NOT ENTER THIS PROPERTY WITH A CONCEALED HANDGUN”

Please see the Campus Carry Implementation (www.campuscarry.utexas.edu/) website for more information.”

Social Media Communication
“Designated individuals will set their social media accounts to private for the duration of the camp. Personal emails, text messages, phone calls, and private social media communications with campers are not allowed.”

Post Camp Communication
“Campers may stay in contact with the camp director, faculty or staff via the camp/program social media accounts on Facebook, Instagram, and Twitter. Personal emails, text messages, phone calls, and private social media communications with camp staff and faculty are not allowed.”